Conditions of entry

BMW Motorrad GS Trophy UK Qualifier

Walter’s Arena, South Wales, 5-6 June 2010

The BMW Motorrad GS Trophy UK Qualifier 2010 is an event designed for motorcycling enthusiasts who wish to practice, or get to know the sporting challenge of the “GS” experience with like minded individuals. There is particular emphasis on the fact that this is not a racing event.

The event is not a timed competition as such, although time limits will have to be imposed. It is a test of team work, mental and physical ability combined with riding skills over varying terrain.

In order to take part in the competition, participants must be prepared to subject themselves to challenges which go beyond everyday motorcycling. This includes dirt and mud situations as determined by the weather and as is common in off-road motorcycle activities.

BMW Motorcycles will be supplied by the organiser to be used by competitors for the event.

Competitors will be challenged with riding 5 different course sections. Each section will be designed to be ridden on a particular model of BMW motorcycle and the section will suit that bike. There will be a time allowed to practice and learn the section and try to achieve your best score. All riders will, therefore, ride all 5 sections and all 5 models of BMW Motorcycle: R 1200 GS, F 800 GS, G 650 XChallenge, G 650 XCountry and F 650 GS.

Conditions of entry

1. Competitors must be 21 years of age or above, and hold a full and valid licence for riding their motorcycle in the UK.
2. Competitors must be a current owner of a BMW GS or HP2 Enduro motorcycle to be able to qualify for the International GS Trophy Final.
3. The event is designed for hobby and amateur motorcyclists. Riders competing as experts, or above, in any form of off-road motorcycling, should not take part. The Organisers reserve the right to refuse or accept entries without dispute.
4. Only UK citizens (holders of British passports) will be entitled to be selected to represent the UK Team in the International GS Trophy event. In order to participate in the final (if selected) you must have a current valid UK passport and be available to travel to the final during the period 10 – 22 November 2010.
5. Only BMW motorcycles supplied by the organisers can participate in the event.
6. Participants are responsible for providing their own protective clothing, which must be worn at all times and should include:

• Helmets must be ECE 22-05 or equivalent and in good condition.
• Gloves should be lightweight and offer dexterity in the fingers, so that you can use the motorcycle controls.
• Most textile type road jackets and trousers are fine, providing the quilted layer can be removed, as you will get very hot.
• Boots MUST be off-road motocross/enduro boots.

1. All entrants must be physically capable of riding a motorcycle off road.
2. By entering the event, the participants agree to abide by the conditions of entry.

Entry Fee

The entry fee for competitors is £50.00 and includes:

• Competition fees
• Access to all on site activities at Walters Arena
• Registration for the Touratech Travel event (worth £15)
• Use of BMW Off Road Skills motorcycles within the confines of taking part in the event
• Fuel

The entry fees exclude:

• Personal Accident Insurance
• Travel or transport to and from the event base at the rally circuit, Walters Arena.
• Drinks and refreshments

Event Programme and Timetable

Participants will be placed into one of three groups (A, B or C) and will compete in a time slot allocated by the organisers. Entrants will be notified of their group approximately one week prior to the event.

Timetable:

Day 1 – Saturday 5th June 2010

08:00 - 08.30hrs           Registration for Group A competitors at Walters Arena

08:30 - 11:05hrs           Group A challenge

11:30 – 12:00           Signing for Group B competitors at Walters Arena

12:00 – 14:35hrs            Group B challenge

15:00 – 15:30           Signing for Group A competitors at Walters Arena

15:30 – 18:05hrs           Group C challenge

19:00                                 Results posted

The final skills challenge will take place on the morning of Day Two of the competition. The top 20 riders from the event will compete on standard F 800 GS motorcycles provided by the Organisers on a revised course, that will require all their skills. The best five scores from the morning sessions will then compete in the Super Final to decide which three of these will be selected to represent the UK in the GS Trophy.

Day 2 – Sunday 6th June 2010

09:00                                  Gates open

09:30                                 Finalists briefing

10:00 – 10:30hrs            20th – 16th Place start final

10:30 – 11:00hrs            15th – 11th Place start final

11:30 – 12:00hrs            10th – 6th Place start final

12:30 – 13:00hrs            5th – 1st Place start final

13:15hrs                         Top five riders announced for Grand Final

13:30 – 14:00hrs            Grand Final

14:15                                    Presentation and Results

Rules

A briefing will be given to all participants on the day of the competition where the rules relating to the course will be outlined.

Scoring will be based on riding skills and will incur 1 point each time the competitor puts a foot on the ground within the section. Falling over or leaving the course will incur 5 points. The riders with 20 lowest scores over the 5 combined sections will qualify for Sundays final.

Participants are offered the opportunity of not partaking in any stage or obstacle and can decline to take any test; instead they will receive maximum points from this test.

The Organiser’s rules are to be adhered to at all times. Infringements or riding on unauthorised tracks is strictly forbidden and will result in exclusion from the event and the venue.

Infringements of conditions and endangering any other participant can also result in a competitor being excluded from the event and the venue.

Booking and Payments

The Organisers are restricting the number of entrants to the UK GS Trophy event to a maximum of 90. Entries will be accepted on a first come served basis.

All bookings are on the basis that the customer will, at all times, observe the safety regulations set by the Organiser. Failure to observe the event rules may lead to exclusion from the event. Customers so excluded will not receive a refund.

• All bookings on BMW Off Road Skills courses and events are to be made online at www.offroadskills.com, or via the World of BMW hotline number – 08000 131 282 – and are on a first-come first-served basis.

• Payments are to be made by the following cards only – Visa, Visa Electron, Mastercard, Solo and UK Maestro.  We are unable to accept any other cards.  Customer’s payments will be taken at the time of booking and processed by Off Road Skills Ltd. The event fee will appear as Off Road Skills Limited on the customer’s bank statement.

• BMW Off Road Skills will send out an email confirmation to the customer after the booking and payment process is complete.

Cancellation of booking by the customer

All requests for cancellations must be in writing and sent either by post or email.  Upon receipt of either a letter or email requesting cancellation, World of BMW will acknowledge a cancellation within 5 days.  Until the customer has received confirmation the original booking remains valid.

The customer will be charged on the following basis:

• 15 or more days prior to the event start date – 15% administration/overheads fee.
• Up to and including 14 days prior to the event start date – the fee is not refundable or transferable.

During the UK Qualifier, if you are unable to continue with the event, for whatever reason, then no refund will be given.

Terms and Conditions

• If the Organiser is required to make changes to the event programme or to cancel or terminate the event due to a force majeure or official directive or for safety reasons, the Organiser is not liable to the participant for damages in any way. The participation fee cannot be refunded in this case.

• Participants consent to any photographs, films and interviews made in connection with their involvement in the event being distributed and published on the radio, television, internet, print media, books, and by means of photomechanical reproduction without claim to remuneration, including publication for advertising purposes. No personal details may be passed on to third parties with the exception of companies belonging to the BMW Group.

• All photo and filming rights for all activities taking place during the GS Trophy remain the property of the Organisers.
  Permission should be obtained in writing before any photography or filming takes place and before any publication of any such media.
  The Organisers, through their ownership GS Trophy and all media rights, reserve the right to make a charge for this permission.

• Any medication which may be required is to be brought by participants according to personal needs. The Organiser does not accept any responsibility for health risks to participants arising from competing in the event. It is up to the participants to have their state of health checked prior to taking part.

• It is mandatory that all customers bring both original parts – plastic and paper – of their licence to Registration for the event. Customers will be unable to participate without first presenting their full licence.
  Customers who are not residents of the UK and wish to participate must hold a full and valid motorcycle driving licence, which is legally valid for riding a motorcycle in the UK